Document Controller

Job Title:

Document Controller

PIR

202600200

Project

MET T&S

Job Location:

Astana office, Kazakhstan

Job summary/Role description

The Document Controller (DOC) is responsible for the overall control and management of all incoming and outgoing documents throughout the project timeline. Manages and controls the release of information to and from the project team as well as the internal communication, which includes calculations, reports and drawings.

Duties and responsibilities

• Ensure that all project documents are properly checked and submitted on time
• Document classification, sorting, filing, archiving and retrieval of documents in accordance with the project document index and filing systems
• Receive all incoming correspondence, scan and register all incoming technical documentation
• Ensure that a 24-hour document processing turn-around time is achieved and maintained
• Distribute and file all documentation in accordance with the document management procedures and work instructions
• Receive, update and store the requests for information
• Carry out handover, close-out and archiving of documentation
• Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required.

Person Specification

Knowledge & Qualifications

• University Degree or Diploma in relevant discipline or equivalent.
• Strong command Microsoft Excel and general MS Office tools.
• Experience in document control systems (i.e. Aconex, SharePoint, EDMS) is a plus.

Experience

• A minimum of 2-3 years of relevant experience.

Skills and Abilities

• Excellent communications and interpersonal skills
• Attention to detail, management skills.
• Team-oriented skills, self-motivation, and direction, with strong bias toward timely performance and problem resolution.
• Ability to work independently and handle priorities.
• Smart, confident and well-organized.
• Excellent communication in English and Russian

Special Requirements and Comments

• Attention to detail, management skills